Privacy Policy

Introduction

ClearMargin Systems (“we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or submit a consultation or booking request.

Information we collect

We collect information you provide directly to us, such as:

• Name, work email, company name, and phone number
• Business details, revenue range, and operational context shared in forms
• Communications with us, including email and consultation notes

We also collect limited technical information automatically, including IP address, browser type, device information, pages visited, and referring URLs, through cookies and analytics tools.

How we use your information

We use the information we collect to:

• Respond to your inquiries and prepare for your Systems Call
• Deliver, manage, and improve our services
• Communicate with you about projects, updates, and relevant opportunities
• Understand website usage and improve user experience
• Protect the security and integrity of our website and services

Legal basis for processing

We process personal information based on your consent, our legitimate interest in operating and improving our business, the necessity to perform a contract with you, and compliance with legal obligations.

Cookies and tracking

We use cookies and similar technologies to operate the website, remember your preferences, and analyze traffic. You can manage your cookie preferences through the consent banner or your browser settings. For more details, see our Cookie Policy.

Service providers and data sharing

We rely on trusted third-party providers for scheduling, email delivery, CRM, analytics, and payment processing. These providers only access information as needed to perform their services and are contractually obligated to protect it.

We do not sell, rent, or trade your personal information. We may disclose information if required by law or to protect our rights, property, or safety.

International data transfers

Some of our service providers operate outside your country of residence. When we transfer data internationally, we use appropriate safeguards such as standard contractual clauses or rely on providers certified under recognized frameworks.

Data retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we securely delete or anonymize it.

Your privacy rights

Depending on your location, you may have the right to access, correct, delete, or restrict processing of your personal information, object to certain processing, or request data portability. To exercise these rights, contact us at nina@clearmarginsystems.com.

Children's privacy

Our website and services are not directed to individuals under 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us.

Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.

Changes to this policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date. We encourage you to review it periodically.

Contact us

If you have questions or concerns about this Privacy Policy or our data practices, please email us at nina@clearmarginsystems.com or call 470-854-2719.